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Version: 3.1

How to assign a location to an encounter

Overview​

This flow describes how to record the location that a patient occupies during an encounter. Care keeps the current location and the full location history of the encounter.

Pre-requisites​

  • The encounter is open. If there is no encounter, create an encounter first.
  • The encounter is not closed. Care blocks updates to a closed encounter.
  • An administrator has set up the locations and beds of your facility.
  • You have the permissions listed below.

Permissions​

PermissionAccess
Can Read encounterOpen the encounter
Update Encounter non clinicalAssign, move, or end the location of the patient

Steps​

1. Open the encounter​

From the facility dashboard, select Encounters. Select the encounter.

2. Open the location panel​

Select Assign Location. The Update Location panel opens.

note

The keyboard shortcut l opens Assign Location. The shortcut shift+e opens the command dialog, which lists every encounter action.

3. Select a location​

Select the Assign Location tab. Select the location, then select the bed.

To find a bed, enter the name of the bed in the search box. To hide the beds that are in use, turn on the available filter.

4. Confirm the bed​

Select the bed to assign it now, or schedule the bed for a later time.

If the current patient of the bed leaves soon, Care shows Confirm Selection. Select Proceed to take the bed.

If the bed is in use and the free time is not known, Care shows Bed Occupied. Select Close, then select a different bed.

5. Check the history​

Select the Location History tab. The tab lists every location of the encounter, with the newest first.

Expected Outcome​

  • The encounter shows the new location of the patient.
  • Care adds the location to the location history of the encounter.
  • Staff who have access to that location can now see the encounter.

Concepts:

Flows: